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| Personal Assistant Services |
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| Employer: |
UEFA
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| Post Date: |
28 08 2008 |
| Reference: |
UEFA - PA |
| Category: |
Administrative and Clerical |
| Hours: |
Full Time |
| Location: |
Nyon / Switzerland |
| Working Term: |
Permanent Position |
| Salary: |
Not disclosed |
| Application Deadline: |
30 09 2008 |
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| Company Description |
| UEFA - the Union of European Football Associations - is the governing body of football on the continent of Europe. UEFA’s core mission is to promote, protect and develop European football at every level of the game, to promote the principles of unity and solidarity, and to deal with all questions relating to European football. UEFA is an association of associations based on representative democracy, and is the governing body of European football. |
| Description |
PURPOSE OF THE JOB:
Provide full assistance to the Services Director in the management, administration and organisation of the Division.
Ensure liaison within the Division, with other divisions, football family partners and external contacts.
MAIN ACTIVITIES:
• Provide administrative support to the Services Director: answer the phone, take messages, supply any information requested, organise the diary, make travel bookings, manage the mail box (distribute incoming mails, forward them and ensure follow up where necessary), prepare answers to letters, refund forms, powerpoint presentations. Control tightly full compliance of the whole division with Time-As paying a specific attention to flexitime, overtime.
• Organise, attend regular management meetings with heads-of and prepare the minutes.
• Deliver internal reporting (quarterly reports, contributions to the Letters of Management, CEO Annual Report, Time-as monthly reports) in due time.
• Follow up the budget and prepare forecasts for the Division. Control expenses regularly and make sure they are in line with budget.
• Ensure liaison with the event management team for the finals (Champions League – UEFA Cup – Euro Championships). Make accommodation, travel and hotel bookings in accordance with the Masterlist and general guidelines. Send invitation letters. Input information in Fame. Ensure follow up with guests.
• Handle administrative duties related to company cars: follow up expenses (petrol cards – repairs – taxes – insurance….), liaise with insurance broker, car dealers, garages for repairs and services.
• Answer to requests for donation (liquidities and gifts) and ensure follow up including payment and delivery.
• Arrange visits of the building and if required organise breakfasts, lunches, aperitifs, diners…
MAIN RESPONSIBILITIES:
• Provide full and efficient administrative back-up to the Director, act as representative of the division
• Ensure cohesion within the division
• Keep strong communication with colleagues
EDUCATION:
• Academic background or relevant commercial/administrational education with further training
WORK EXPERIENCE:
• Significant experience as a Personal Assistant or Executive Assistant in a global company
BUSINESS KNOW-HOW & IT SKILLS:
• MS Office (Word, Excel, Outlook, Powerpoint)
• Internet
• Database knowledge
• Budget knowledge
LANGUAGE SKILLS:
• English - fluent
• French - fluent
• German - an advantage |
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| How to apply for this job |
| Click here to apply |
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