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| Assistant (EURO 2012) |
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| Employer: |
UEFA
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| Post Date: |
16 December 2008 |
| Reference: |
UEFA-A2012 |
| Category: |
Administrative and Clerical |
| Hours: |
Full Time |
| Location: |
Nyon / Switzerland |
| Working Term: |
Permanent Position |
| Salary: |
Not disclosed |
| Application Deadline: |
15 January 2009 |
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| Company Description |
| UEFA - the Union of European Football Associations - is the governing body of football on the continent of Europe. UEFA’s core mission is to promote, protect and develop European football at every level of the game, to promote the principles of unity and solidarity, and to deal with all questions relating to European football. UEFA is an association of associations based on representative democracy, and is the governing body of European football. |
| Description |
PURPOSE OF THE JOB:
Provide efficient and appropriate secretarial support to the head of the EURO Planning, Ticketing and Admission Services Unit, and handle the division’s administrative work.
MAIN ACTIVITIES:
• Establishes procedures for archiving, reception services and correspondence in the division
• Deals with inbound and outbound communications (information, mail, phone calls, letters, faxes, etc)
• Organises the travel arrangements of the head of the division
• Prepares and organises division meetings and produces any necessary minutes/reports of meetings
• Assists divisional colleagues and takes part in other projects as and when required by the head of the division
• Participates in UEFA EURO 2012 events on site as and when required
• Liaises with assistants of other divisions, where applicable, and attends regular information meetings with this group
• Produces documentsand presentations
• Organises small events
• Compiles Christmas card mailing list
MAIN RESPONSIBILITIES:
• Handles all the division’s administrative work
• Responsible for time management (clocking in and out, holiday balances, reports, etc.) within the division
EDUCATION:
• Good general education
• Degree in languages or in translation a plus
WORK EXPERIENCE:
• Experience in a similar position as a management assistant
• Experience in an event company
• Experience in an international and multicultural environment
BUSINESS KNOW-HOW & IT-SKILLS:
• Computer-literate: Word, PowerPoint, Excel, Outlook
• Excellent communication skills – spoken and written
• Ability to keep all documentation in order, define priorities, plan activities, manage his/her time effectively and handle information
COMPETENCIES & CHARACTERISTICS
• Trustworthy
• Creates team spirit
• Organised and methodical, pays attention to details
• Sense of initiative and able to work independently
• Service-minded, efficient, discreet, proactive and friendly
• Team-worker able to contribute to the accomplishment of shared objectives
• Able to keep calm under pressure, in tense situations, and to cope with stress during hectic periods
• Able to multi-task; flexible
• Hard-working and dedicated
LANGUAGE SKILLS:
• Polish – native
• Russian – fluent spoken and written
• English – fluent spoken and written
• German – fluent spoken and written
• French – a strong advantage
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| How to apply for this job |
| Click here to apply |
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